Office Assistant II at Breakthrough ACTION Nigeria

Jobs

Breakthrough ACTION ignites collective action and encourages people to adopt healthier behavior – from using modern contraceptive methods and sleeping under bed nets to being tested for HIV and preventing the spread of zoonotic diseases – by forging, testing, and scaling up new and hybrid approaches to social and behavior change.

We are recruiting to fill the position below:

Job Title: Office Assistant II

Location: Kebbi
Employment Type: Full Time

Summary

  • The Office Assistant II will work with other members of the administrative team to provide administrative, clerical, operational support services across the project.
  • The incumbent will assist with effective coordination of the day-to-day affairs of the office.

Essential Duties and Responsibilities
In addition to the overall task described above, specific duties and responsibilities include but not limited to the following:

  • Provide administrative and clerical support to the various units/ teams at the country office, including scanning, photocopying, filing, assisting with documentation of staff, managing IT equipment as required.
  • Work with front desk officer to sort and distribute official mails and correspondence both internally and externally.
  • Provide logistic and secretarial support during meetings, workshops and conferences, responsible for hall setup and assist with organizing workshop materials, printing attendances and agenda during meetings.
  • Assist with obtaining quotes and small purchases within petty cash and under micro purchase level.
  • Assist with asset and inventory management and general office maintenance.
  • Assist with receipt, counting and verification of project materials, ensure proper documentation is obtained and materials logged appropriately.
  • Supports admin, finance, IT, HR and program teams as needed.
  • Receive project materials, assist with stock taking, storage and distribution within the country office and to other locations.
  • Assist to supervise cleaners, office repair and maintenance workers while working in BA-N premises.
  • Serve as backstop for the office receptionist.
  • Assist with booking of meeting rooms and ensuring audio visual equipment are in good condition.  
  • Responsible for booking of conference hall and meeting rooms for meetings; work with receptionist to coordinate caterers to ensure food is served as requested and approved.
  • Other duties as identified by supervisor.

Minimum Qualifications & Experience

  • OND or HND in a relevant field (Administration, Social Science, Humanities, other).
  • Experience on USAID funded projects programs in Nigeria and or Health projects is an advantage.

Customer Service Requirements:

  • Basic IT and Computer skills, ability to work with MS Office Word and Excel and email.
  • Must have the ability to handle different kinds of emotions as well as manage on-the-job stress.
  • Must be focused, detailed, and be creative in making decisions.
  • Must have good customer service skills and verbal communication skills.
  • Must be able to plan and perform daily activities in an organized manner.

Languages Skills:

  • Must be fluent in English.

How to Apply
Interested and qualified candidates should send their CV to: hiring@ba-nigeria.org using the Job Title as the subject of the email

Application Deadline  27th June, 2022.

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