HR Assistant at Medecins Sans Frontieres

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Medecins Sans Frontieres (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.

We are recruiting to fill the position below:

Job Title: FIN / HR Assistant – RANN

Location: Rann / Maiduguri, Borno
Employment Type: Full-time
Place of Recruitment: Maiduguri
Type of Contract: 6-month fixed term, renewable

Scope of Responsibilities and Accountabilities

  • Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources
  • Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
  • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
  • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
  • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
  • Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
  • Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
  • Make all administrative information available to the staff (posting, meetings, etc.)
  • Classify and prepare all accounting pieces as requested by the Administration Manager.
  • File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
  • Update Social security & Tax office employee files in order to meet legal requirements and duties.
  • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
  • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
  • Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.

Minimum Requirements

  • Essential Diploma in Finance, Business or Administration related courses
  • Essential 2 year working experience as FINHR Assistant
  • Essential computer literacy (word, excel and internet)
  • Result and Quality Orientation, Teamwork and Cooperation, Behaviour flexibility, Service Orientation, Stress Management.

How to Apply
Interested and qualified candidates should:
Click here to apply

    Application Instructions
    Applications must be in English and include:

    • Complete CV with cover letter and Copies of all certificates and diplomas mentioned in the CV.
    • Updated contact details and ID
    • Contact information of the previous employer/s for reference.

    Note: Only shortlisted candidates will be contacted

    Application Deadline  23rd January, 2022 at 17:00.

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