Financial Analyst & Admin Officer at Syngenta Foundation – Acken Jobs

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Syngenta is a leading science-based Agtech company; dedicated to bringing plant potential to life. Each of our 28,000 employees in more than 90 countries work together to solve one of humanity’s most pressing challenges: growing more food with fewer resources. A diverse workforce and an inclusive workplace environment are enablers of our ambition to be the most collaborative and trusted team in agriculture.

We are recruiting to fill the position below:

Job Title: Financial Analyst & Admin Officer

Ref No: 18027289
Location: Victoria Island, Lagos Nigeria
Job: Administrative Services Generic

Job Description
In pursuit of SFSA’s mission to create value for resource-poor smallholders in developing countries through innovations in sustainable agriculture and the activation of value chains, SFSA is seeking to recruit a Financial Analyst & Admin. Officer.

Reporting to the Country Program Manager in Nigeria (and functionally to the Regional Finance Manager), the Financial Analyst & Admin Officer will support the effective execution of key financial processes and controls.

In particular, the role has the following core responsibilities, which are to:

  • Manage the Nigeria invoicing process
  • Ensure the smooth functioning of the Financial Controlling Tool in Nigeria, including responsibility for Timesheets and maintaining the Employee Database and providing support to Nigeria users
  • Drive Financial Compliance, including keeping an updated Delegation of Authority
  • Execute all admin responsibilities.
  • Support the execution of Nigeria Budgets and perform ad-hoc numerical and financial analyses
  • Prepare the Financial Statements and support a successful completion of external audits

Accountabilities

  • Manage the Nigeria invoicing process:
    • Ensure timely documentation of all invoices in line with SFSA financial procedures, including matching invoices to budgets and timely flagging inconsistencies to the Regional Finance Manager
    • Maintain and regularly update the database with current and accurate information on vendors, contractors, and partners
    • Manage the payment process  
    • Support the Country Program Manager with the due diligence process for new vendors
    • Maintain periodic updates of financial transactions captured in the Financial system, and communicate these to the Regional Finance Manager
    • Supporting the Country Program Manager with in the procurement process for new purchases, by ensuring that there are multiple quotations from vendors
  • Manage Timesheet and Financial Controlling Tool for Nigeria
    • Ensure employee Timesheets Database is up to date and that Timesheets in Nigeria are filled out in a timely manner
    • Conduct regular uploads of data to SFSA online financial tool, including Employee Timesheets, key Databases (Employee File, Vendors, Invoice, Internal Orders), actual data, Budgets and Latest Outlooks
  • Support the Budgeting and Financial Controlling Process
    • Support the actual cost and preparation of monthly reports on actual figures to be uploaded in the Controlling tool
    • Support the Country Program Manager on preparation of the 3-Year Plan, Yearly Budget, Forecast / Latest Estimate in cooperation with Project Officers. In addition, support on identification and analysis of deviations of Actual from Budget/LEs and identification of remedial actions
    • Support the process of documentation and reporting of financial and administrative tools / processes
    • Perform ad hoc finance / controlling / reporting / analytical tasks
  • Prepare the Financial Statements and support a successful completion of external audits
  • Drive Financial Compliance, including keeping an updated Delegation of Authority
  • Execute all admin responsibilities:
    • Booking venue for meeting
    • Procurement and maintenance of office equipment/furniture
    • Writing report during field days and stakeholders meeting
    • Assisting in field data collection and monitor trials
    • Assisting in tracking e-hub model
    • Maintain proper record of company assets
    • Monitor office repairs
    • Responsible for Scheduling meeting, checking product quality, and deadlines of his/her subordinate
    • And any other duties as assigned by Management

Requirements
Qualifications and Skills:

  • At least a Bachelor’s Degree in Business Administration, Accounting and/or Finance
  • Strong knowledge of Microsoft Office (particularly Excel and Power point)
  • Razor-sharp problem-solving and analytical skills
  • The ability to work through “virtual teams” and in a multi-cultural environment
  • Willingness to thrive in a demanding and rapidly changing environment
  • Knowledge of working with SAP preferred
  • The ability to work independently and proactively, as well as within a team
  • Strong numeracy and competence in using excel with high data accuracy
  • Very strong interpersonal and communication skills
  • Strong English proficiency; German and French desirable

Essential Knowledge & Experience:

  • At least two years relevant work experience in the context of private sector development, agriculture and/or international development
  • Strong knowledge in Budgeting, forecasting and planning processes
  • Very good project management experience and skills
  • Previous experience working for a non-profit sector and/or in a developing country context may be considered an asset.

How to Apply
Interested and qualified candidates should:
Click here to apply

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