Executive Secretary in a Legal Institute based in Lagos – Acken Jobs

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A Legal Institute is recruiting to fill the position below:

Job Title: Executive Secretary

Location: Lagos

Job Summary

  • A legal institute is looking to hire an Executive Secretary with exceptional administrative and clerical skills. The ideal candidate is expected to multi-task and work well under pressure.
  • The candidate should be organized, have superb research skills and must be an exceptional communicator with a keen interest in providing reliable and accurate support to executives while working with confidential information.
  • The candidate must possess good problem solving and office coordination skills and exhibit excellent time management.

Responsibilities

  • Perform accurate research and analysis.
  • Coordinate arrangements, meetings and/or conferences as assigned.
  • Take dictation and write correspondence.
  • Manage busy calendar, meeting coordination and travel arrangements.
  • Professionally greet and receive guests and clients.
  • Ensure efficient and effective administrative information and assistance.
  • Initiate regular touch base meetings with members of EXCO whether in person or virtually to confirm priorities, clarify assignments, and resolve open issues.
  • Ensure members of EXCO are organized, on-time, and well prepared for every task assigned
  • Prepare agenda, information and pre-reads for EXCO, General and other meetings
  • Compile, proofread and revise drafts of documents and reports.
  • Daily record keeping and filing of documents.
  • Prepare reports, presentations and correspondence accurately and swiftly.
  • Create and organize information, and generate reference tools for easy use.
  • Answer and screen telephone calls, and respond to emails, messages and other correspondence.
  • Operate and maintain office equipment.

Requirements

  • Bachelor’s degree in Business Administration, Law, Economics, Social Sciences or equivalent degrees (desirable).
  • 3 – 5 years experience in an administrative or office management support role.
  • Methodical thinker with detailed research proficiencies.
  • Ability to work under pressure and meet deadlines.
  • Ability to apply emotional intelligence and facilitate situations for a positive outcome.
  • Proficient in Microsoft Office Suite and business communication programmes.
  • Good understanding of office management and secretarial principles.
  • Brilliant written and verbal communication skills.
  • Fantastic organizational skills and detail oriented.

Salary
NGN200,000 Monthly Gross.

How to Apply
Interested and qualified candidates should please forward their CV to: [email protected] using the Job title as the subject of the mail.

Application Deadline 26th April, 2021.

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