Administrative Assistant at Karsto Global Resources Limited

Administrative Assistant at Karsto Global Resources Limited


Karsto Global Resources Limited is a wholly owned indigenous Oil and Gas Company located in Port Harcourt and established with a view to rendering quality onshore/offshore services in the West African sub region.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Job Reference Code: AA/PH/03/2023
Location: Port Harcourt, Rivers
Job Type: Permanent

Responsibilities / Summary of Functions

  • Provide administrative support to ensure efficient operation of the office
  • Maintain department/corporate records through filing, retrieval and retention
  • Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence
  • Prepare document transmittals and review completeness of documentation to make sure they are in the right format
  • Schedule and coordinate travel arrangements/appointments for senior managers, managers or supervisors.
  • Assign numbers to new documents and carry out proper company indexing
  • Write letters and emails on behalf of other office staff
  • Operate office equipment such as fax machines, copiers, and carry out duties such as typing, copying, binding, scanning, etc.
  • Maintain updated records of all approved documents and drawings
  • Handle sensitive information in a confidential manner
  • Schedule and confirm appointments for clients, customers, or supervisors
  • Assist in various departments as may be required
  • Operate electronic mail systems and coordinate the flow of information both internally and with other organizations
  • Conduct search to find needed information, using such sources as the internet
  • Learn to operate new office technologies as they are developed and implemented
  • Coordinate refreshments for required visitors
  • Proof read and correct prepared materials for correct grammar, format, and completeness
  • Develop and update administrative systems to make them more efficient
  • Oversee and supervise the work of junior staff
  • Answer telephone calls and give information to callers, take messages, or direct calls to appropriate individuals
  • Maintain a master documents register, ensuring that the information is accurate and up to date
  • Arrange appointments and meetings and take detailed minutes or record meetings
  • Receive and screen visitors, handle their inquiries, and direct them to the appropriate persons according to their needs
  • Typing of site documents, and follow up of all the site needs
  • Maintain administrative inventory by checking stock to determine inventory level; expedite orders for supplies; verify receipt of supplies and dispense office supplies
  • Photocopy and print out documents on behalf of other colleagues
  • Complete forms in accordance with company procedures
  • Locate and attach appropriate files to incoming correspondence requiring replies
  • Make copies of correspondence and other printed materials
  • Maintain and update contact lists and office business directory
  • Performs other related duties as assigned

Requirements / Qualification

  • HND or Bachelor's Degree in Social Sciences, Humanities or any related discipline
  • 2 – 3 years experience in Office administration and document control 
  • Possession of a Document Control certificate will be an added advantage


  • Proven admin or assistant experience
  • Excellent verbal and written communication skills
  • Proficient in Microsoft Office Suite or related software
  • Ability to maintain confidentiality of information
  • High level of accuracy, organizational skills and attention to details
  • Ability to multitask
  • Excellent interpersonal and customer service skills

How to Apply
Interested and qualified candidates should send their Resume to: [email protected] using the Job reference code as the subject of the email

Application Deadline 15th March, 2023.

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